To request accounts for a new cohort of learners you need to download and complete the template form and return it to us with the requested information below via an email to: support@hecooperative.co.uk.

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Important: 

• The information within this guide is applies to both  Platforms (HealthVLE & SN@P). 

• All requests are processed within 2-3 working days (Mon-Fri *Excluding Public holidays).

• Renewals do not require a new form submission.

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The information we need from you in the template is:

• Cohort Name/identifier:

• Cohort Start Date:

• Cohort End Date:

• Platform Access Start Date: (if different to above)

• Platform Access End Date: (if different to above)

• Platform(s): 


We then need a list of student names and university email addresses, Forename(s) and surname should be provided in a single field, as shown below. 

Student ID/Staff Number/ID Reference No. is optional but we recommend including it for user identification.


Example:

NameEmailLeave Column Blank
Student Reference
Jo Tateu0018213@stu.university.ac.uk

000122280
Derek Smith
d.smith@mytrust.nhs.uk
Field for Student Number or Staff ID Number - Optional field but is recommended!

Please specify the platform(s) the cohort is to be uploaded to in your email. (HealthVLE only, Sn@P only, or both SN@P & HealthVLE). We are now able to upload cohorts to both platforms for your convenience.


HealthVLE Course

Please ensure you specify the full name of the course within your email.



Multiple Cohorts to upload?

One cohort per workbook (Google Sheets/Microsoft Excel File). Please do not put cohorts on multiple tabs. 

One spreadsheet (workbook) per cohort helps us organise and track the uploads correctly.


Document Security Advice
We recommend that you password protect this Excel Template before sending it to us.

In Microsoft Excel you can do this by going to:  Tools > Protection > Choose 'Protect Workbook' and enter a password.

Then, File>File Password> Enter the same password in there too!

Attach your completed password protected VLE Cohort Upload Template to an email and send to support@hecooperative.co.uk.
Then send us an additional email that includes reference to the cohort (cohort name/identifier) and the password you created for the Excel template so that we can access the document.

Please send the password to the same email address but in a separate email.



Download Cohort Template 

Download below. \/\/\/